Filtering & Search Guide

Search Functionality

Basic Search

Location: Search box in top toolbar

Functionality:

• Real-time search as you type
• Searches multiple fields
• Case-insensitive matching
• Instant results

Search Fields:

• File titles
• Filenames
• Alt text
• Captions
• Descriptions
• Tags

Search Behavior

Instant Results:

• Updates as you type
• No need to press Enter
• Debounced for performance
• Clears on empty input

Search Scope:

• All media in library
• Respects current filters
• Searches metadata
• Includes tags

Search Tips

Best Practices:

• Use specific keywords
• Search by filename
• Include file extensions
• Use partial matches

Examples:

• "logo" finds all logo files
• ".jpg" finds all JPEG images
• "product" finds product images
• "2024" finds files from 2024

Media Type Filters

Filter Options

All Types:

• Shows all media files
• No type restriction
• Default view
• Includes everything

Images:

• JPEG, JPG
• PNG
• GIF
• WebP
• SVG
• ICO
• BMP

Videos:

• MP4
• MOV
• AVI
• WebM
• OGG
• 3GP

Documents:

• PDF
• DOC, DOCX
• XLS, XLSX
• PPT, PPTX
• TXT
• RTF

Filter Behavior

Selection:

• Click filter button
• Button highlights when active
• Only one type filter active
• "All" clears type filter

Combined Filters:

• Works with date filters
• Works with tag filters
• Works with search
• Works with unused filter

Date Filters

Filter Options

All Dates:

• No date restriction
• Shows all files
• Default option
• Clears date filter

Today:

• Files uploaded today
• Current day only
• Based on upload date
• Updates automatically

This Week:

• Last 7 days
• Includes today
• Rolling week
• Based on upload date

This Month:

• Current calendar month
• From 1st to today
• Based on upload date
• Updates monthly

This Year:

• Current calendar year
• From January 1st
• Based on upload date
• Updates yearly

Date Filter Behavior

Selection:

• Dropdown menu
• Select date range
• Filter applies immediately
• Shows active filter

Combined Filters:

• Works with type filters
• Works with tag filters
• Works with search
• Works with unused filter

Tag Filters

Tag System

Purpose:

• Organize media files
• Group related content
• Quick filtering
• Custom organization

Tag Features:

• Custom tags per file
• Multiple tags per file
• Tag autocomplete
• Tag suggestions

Filtering by Tags

Selection:

• Click tag filter button
• Tag dropdown appears
• Select one or more tags
• Filter applies immediately

Tag Display:

• Shows available tags
• Tag count indicators
• Recently used tags
• Popular tags highlighted

Multiple Tags:

• Select multiple tags
• Shows files with ANY selected tag (OR logic)
• Can combine with other filters
• Clear individual tags

Tag Management

Adding Tags:

• In media details panel
• Type tag name
• Autocomplete suggestions
• Creates new tags if needed

Removing Tags:

• Click X on tag
• Removes from file
• Tag remains available
• Updates filter options

Unused Files Filter

Purpose

Functionality:

• Find media not in use
• Identify orphaned files
• Clean up library
• Free up storage

Filter Options

All Files:

• Shows all files
• Default option
• Includes used and unused

Unused Only:

• Shows only unused files
• Deep search enabled
• Checks all content types
• More thorough search

Usage Detection

Checks:

• Posts (all types)
• Pages
• Custom post types
• Widgets
• Theme files
• Custom fields
• Shortcodes

Deep Search:

• Searches content body
• Checks metadata
• Examines HTML
• Finds embedded media

Use Cases

Cleanup:

• Remove old files
• Free storage space
• Organize library
• Archive unused files

Maintenance:

• Regular cleanup
• Identify duplicates
• Review before deletion
• Archive important files

Combined Filters

Multiple Filters

Supported Combinations:

• Type + Date
• Type + Tags
• Date + Tags
• Search + Any filter
• Unused + Any filter

Filter Logic

AND Logic:

• All active filters must match
• Files must meet all criteria
• More restrictive
• Narrower results

Example:

• Type: Images
• Date: This Month
• Result: Images uploaded this month

Active Filter Display

Visual Indicators:

• Active filter buttons highlighted
• Filter count badge
• Clear filters button
• Filter summary

Clearing Filters:

• Click filter button again
• Click "Clear Filters"
• Individual filter removal
• Reset all filters

Advanced Filtering

Filter Persistence

Session Persistence:

• Filters persist during session
• Maintained across navigation
• Cleared on page refresh
• Can be saved (future)

Filter Performance

Optimization:

• Client-side filtering when possible
• Server-side for large libraries
• Debounced search
• Cached results

Large Libraries:

• Pagination maintained
• Filters applied server-side
• Efficient queries
• Fast response times

Search Tips & Tricks

Effective Searching

Use Specific Terms:

• Filename parts
• Date ranges
• File extensions
• Content descriptions

Combine with Filters:

• Narrow search scope
• Faster results
• More accurate
• Better organization

Common Searches

By Filename:

• Search: "logo"
• Finds: logo.png, logo.jpg, etc.

By Date:

• Filter: This Month
• Shows: Recent uploads

By Type:

• Filter: Images
• Shows: Only images

By Usage:

• Filter: Unused Only
• Shows: Orphaned files

Filter Reset

Clearing Filters

Methods:

• Click "All" for type
• Click "All Dates"
• Clear tag selections
• Clear search box
• Click "Clear Filters" button

Reset All

Quick Reset:

• Single button click
• Clears all filters
• Resets search
• Returns to default view

Use Cases:

• Starting fresh
• After cleanup
• Exploring library
• Default view